Free Employee Handbook Template (Word, PDF) (2025)

Are you searching for the free employee handbook template (Word, PDF)?

There are types of manuals for employees to make the workplace environment comfortable for all. Some manuals are designed by the HR department while others include the technical SOPs of employees’ activities. However, whatever documentation is linked to maintaining the discipline at the workplace. It is all relevant to the general handbook, most commonly known as an employee handbook.

Although, it has several names as a policy manual, field guide, or staff manual. However, the purpose of all these documents is to assist the employee to understand the workplace. You may also see proof of employment letter template.

So, it is the managerial level task to construct an employee handbook that is beneficial for all. It helps to maintain discipline in the workplace, respects employee integrity, and facilitates workplace activities. Thus, a comprehensive guide is required to fulfill the task of designing an employee handbook or manual.

The most common way of doing it to make use of available templates. These templates usually developed by professionals. Thus, it is pretty adaptable for almost all types of businesses and workplaces.

One just needs to customize it to best fit the specific case. However, customization is mostly related to field-specific tasks and SOPs. Further, even field-specific employee handbook templates are also available to use. Thus, not it’s a matter of few hours to design the best employee handbook using a template.

However, it is very important to understand what the employee handbook template is and how it works? Let’s dive into the details to explore more about the employee field manual template.

Core Elements of Employee Handbook Template

What information is must to include in the employee handbook manual and what can be skipped is sometimes hard to understand. The best employee handbooks created by giants like Nordstrom, Valve, Hubspot, Netflix, and Facebook are worth mentioning.

Thus, the following information is extracted as must to include from the review of the above-mentioned employee handbook templates.

1. Company mission statement, vision, goal, culture, and values.
2. Company HR policies, rules, regulations, and legal information.
3. The realistic presentation of employers’ expectations from the employee and vice-versa.
4. Explanation of Company perks and benefits.

Further, the employee handbook for the production or manufacturing companies also include SOPs of their key employees. These SOPs define the step by step guide on how to perform each activity in the workplace. You should also check the petty cash receipt template.

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However, some companies make employee handbooks on a designation basis. It’s less confusing for the lower designation employees. As most companies’ handbook usually includes a lot of information that is not relevant to them. It makes the understanding of such an employee handbook difficult. Thus, a separate manually for each subset designation is constructed. You may also like salary slip format in excel.

The employee handbook template normally an MS word Docx generally made for the field. One has to simply go through all the manuals and amend the necessary details as per the company. Like company values, culture, mission statement, and quality goal.

However, most HR-related rules like safety policies are standard and can be used as it is. Further, many details need to be changed like employee perks and benefits.

In short, the employee handbook template is just like to download and use it without reading. It just provides a basic frame or structure for understanding what to include and what not.